5 Ways to Improve your Productivity

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Ben Brockbank

15th September 2021

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Organization Boosts Productivity

Organization can be an extremely broad term, but we’re going to give you some concrete steps to make organizing a little bit easier and a little less daunting. When it comes to organization, there are a couple of important and easily maintainable points of focus to start with:

Firstly, remember that a tidy desk is a tidy mind!

Working from an uncluttered desk allows you to focus on the task at hand and prevent you from spending time trying to locate things. It also helps keep your brain from becoming distracted or giving in to procrastination! So before you dive into your workday, it’s worth spending a few minutes cleaning up and organizing your desk!

Secondly, ensuring your desktop is organized can save you many head scratching situations in the future. How many times have you wasted 5 minutes looking for a pen that’s in a 1 metre radius of you?!

Not having to look for that file somewhere buried in an old folder can save valuable time. Similarly, keeping an organized schedule can also be extremely beneficial to your productivity. People naturally have different preferences as to how to structure this – but perhaps a tip we can give you is to color code tasks. Let’s say you color work appointments blue, kids related activities green, personal activities yellow, etc. This allows you to get a sense of your day/week from a quick glance, without having to spend time going through your agenda in depth.

One important thing to note when establishing your organizational structure, is to make sure the routine and organizational measures you have taken are sustainable for your lifestyle in the long run.  Many of us have had spurts of productivity and motivation where we created a very intricate color coordinated filing system – which, in that moment, sounded like a genius idea. However, once your normal schedule resumes, this might now seem impossible to maintain.


Organization Boosts Productivity

Establishing goals and objectives is something we are continuously doing subconsciously. A common mistake many people make is to only focus on long-term goals. Making your first million, getting that sports car etc.

Establishing short-term goals is arguably even more important, as these function as your stepping stones to those long-term goals. When connecting your short to long-term goals, you will optimize the road to your ideal life.

One tip to give you here is to write out your goals – physically. The brain-hand connection is real, and by writing it out slowly (instead of typing!) you really absorb all the information you are trying to write down. This also makes your goal real – by writing it out you have to think through the goal more thoroughly and come up with actionable steps, compared to something that stays as a pipe dream.

One key takeaway: Make sure to celebrate your short-term successes as well in order to avoid getting overwhelmed by your long-term goals!


Exercise

There is no end to the benefits of regular exercise. Daily exercise can help you feel more energized, productive and generally more happy.

Mitochondria, sometimes known as the cell's "power plant", are found in nearly all of your cells. Mitochondria make the chemical ATP, which your body uses for energy. Physical activity encourages the formation of new mitochondria within your cells, allowing your body to produce more ATP over time. This not only offers you more energy to exercise physically, but it also gives your brain more energy, enhancing your cerebral output.

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Eliminate Multitasking

Although celebrated by many – studies prove that multitasking it actually a huge waste of time. Studies have shown that the brain barriers that occur when people switch tasks can lower productivity by up to 40%. Even more surprising, some multitasking men's IQ plummeted 15 points in a University of London research.

So, instead of attempting to do everything at once, focus on one item at a time and go through your check list, checking things off as you complete them. By fully immersing yourself in the task at hand, you might perhaps notice any points of improvement that you otherwise would have missed if you were busy with feeding the dog whilst attempting to finish the task at hand…


In Short

Hopefully the above tips will help you on your path to maximized productivity. Remember that we can’t be productive all the time (and we shouldn’t be, times of rest allow us to creatively recharge!), but doing small things like we mentioned properly can make a huge difference on how you experience your work day. And don’t forget to
try out Opus – sometimes a simple change of scenery can kickstart that motivation and maximize productivity!